DEADLINE: 6 January 2023
Scope of Services:
The Service Provider will be required to provide Event Coordination Services for two Chamber of Minerals and Energy of Western Australia (CME) Mine Emergency Response Competitions in 2023, the ‘surface competition’ in April, and ‘underground competition’ in November.
The Service Provider will be responsible for the delivery of all activities associated with the coordination of these events, including, but not limited to:
- Event planning and stakeholder engagement
- Scoping and securing suitable venues to stage events and functions.
- Securing and managing suppliers to ensure all elements of the events are professionally managed.
- Ensuring the delivery of all events against set schedules.
- Implementing strategies to maximise attendance at all events, including working with the CME on publicity and marketing.
- Liaising with key industry stakeholders including mine rescue personnel, safety organisations, local and community groups and CME member organisations.
- Funding and budget management
- Managing sponsorship proposals.
- Developing and managing event budgets, and reporting to the CME.
- Ensuring all events are managed on a cost-recovery basis.
- Documentation and records management
- Maintaining documentation of rules and administrative processes associated with the staging of mine emergency response competitions.
- Maintain all administrative functions associated with event accounts.
- Maintaining accurate records of all event attendees.
- Governance
- Coordinating the events to an agreed timeline, quality and budget.
- Participating in contract management meetings with the CME (at least monthly)
- Coordinating and collaborating with the elected Mines’ Rescue committee, including attending all committee meetings in person.
- Attend all competition activities in person.
A budget of $32,000 (excl. GST), is available for the delivery of the Services.
The Services must be provided in accordance with the terms and conditions of a written agreement to be entered into by both parties.
Service Provider:
The Service Provider must be based in Kalgoorlie-Boulder. They must have significant experience in event coordination and management, and a commitment to working collaboratively with stakeholders. Although not essential, understanding of technical requirements of mines safety will be held in high regard.
Proposals and Enquiries:
Prospective Service Providers are invited to submit a proposal by 6 January 2023.
The proposal must demonstrate that the prospective Service Provider understands the required Services and has significant experience delivering similar Services.
All proposals should be within the budget allocation and include, at a minimum: business details, an indicative number of hours for each event, a CV of all key personnel, and at least two references.
Proposals and enquires must be directed to Danielle Foster, CME WA Goldfields Regional Officer d.foster@cmewa.com
